In Nortelco we are committed to protect and respect your privacy in compliance with EU-General Data Protection Regulation (GDPR) 2016/679, dated April 27th 2016. This privacy statement explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure. This Privacy Statement applies to the use of our products and to our sales, marketing and customer contract fulfilment activities. It also applies to individuals seeking a job in Nortelco.
Who are we?
Nortelco imports and sells products and designs solutions to the electrical, electronic and automation markets in Norway, Sweden and Denmark. Our company’s headquarters is located in Norway, and our branch offices are based in Sweden and Denmark. The headquarters’ registered office address is Johan Scharffenbergs vei 95, 0694 Oslo, Norway.
Nortelco is the data controller and our Data Protection Officer can be contacted by email: firstname.lastname@example.org
When do we collect and process personal data about you?
- When you are using our products, and you are providing personal data in the products.
- When you interact with us in person, through correspondence, by phone, by social media, or through our websites. This also includes when you interact with us as a representative of a company, such as entering into a contract with us, contacting us for support or other issues.
- When we collect personal information from other legitimate sources, such as third-party data aggregators, partners, public sources or social networks.
- We may collect personal data if it is considered to be of legitimate interest, and if this interest is not overridden by your privacy interests. Before data is collected we make sure an assessment is made, ensuring that there is an established mutual interest between you and Nortelco.
Why do we collect and use personal data?
We collect and use personal data mainly to perform direct sales, direct marketing and customer service. We also collect data about suppliers, partners and persons seeking a job or working in our company.
We may use your information for the following purposes:
- Send you marketing communications which you have requested. These may include information about our products and services, events, activities, and promotions of our associated partners’ products and services. This communication is subscription based and requires your consent.
- Customers will by default receive Nortelco subscriptions, but can choose to opt-out at any time.
- Send you information about the products and services that you have purchased from us.
- Perform direct sales activities in cases where legitimate and mutual interest is established.
- Provide you content and venue details on a webinar or event you signed up for.
- Reply to a ‘Contact me’ or other web forms you have completed on one of our Nortelco websites (e.g. to download a whitepaper). Once a form is filled out and sent, we may track your activities on our website for the purpose of contacting you personally.
- Follow up on incoming requests (customer support, emails, chats, or phone calls).
- Provide you with access and services related to a free trial of products or software.
- Perform contractual obligations such as order confirmation, license details, invoice, reminders, and similar.
- Notify you about any disruptions to our deliveries or services.
- Contact you to conduct surveys about your opinion on our products and services.
- Recruitment and processing job applications.
Our legal basis for collecting personal data:
Collecting personal data based on consents
The collection of personal data based on consent from the data subject will be done by using “Consent Forms” that will store documentation related to the consent given by the individual. Individual consents will always be stored and documented in our systems. We may send digital marketing to persons which have consented, such as marketing per email.
Collecting personal data based on contracts
We use personal information for fulfilling our obligations related to contracts and agreements with customers, partners and suppliers.
Collecting personal data based on legitimate interest
We may use personal data if it is considered to be of legitimate interest, and if the privacy interests of the data subjects do not override this interest. Normally, to establish the legal basis for data collection, an assessment has been made during which a mutual interest between Nortelco and the individual person has been identified.
What type of personal data is collected?
We collect name, phone number, title and email address, in addition to your company’s name and contact information. If you are a representative for your company, we process your personal contact information with regard to the company. We may also collect feedback, comments and questions received from you in service-related communication and activities, such as meetings, phone calls, documents, and emails.
If you upload photos or videos, add posts or comments, etc. on our websites, the information can be read by anyone with access to the site and used for purposes over which Nortelco or you have no control. Therefore, Nortelco is not responsible for any information you submit to these websites.
If you apply for a job at Nortelco, we collect the data you provide during the application process.
Nortelco does not collect or process any special categories of personal data, such as public unique identifiers or sensitive personal data.
How long do we keep your personal data?
We store personal data for as long as we find it necessary to fulfill the purpose for which the personal data was collected, while also considering our need to answer your queries or resolve possible problems, to comply with legal requirements under applicable laws, to attend to any legal claims/complaints, and for safeguarding purposes.
Your rights to your personal data
You have the following rights with respect to your personal data:
- The right to request a copy of your personal data that Nortelco holds about you.
- The right to request that Nortelco corrects your personal data if inaccurate or out of date. If you are a customer or partner and receive newsletters from us, you may update your user profile by clicking a link in each newsletter. Please note that we distinguish between newsletters and general company information.
- The right to request that your personal data is deleted when it is no longer necessary for Nortelco to retain such data.
- The right to withdraw any consent to personal data processing at any time. For example, your consent to receive e-marketing communications.
- The right to request that Nortelco provides you with your personal data and, if possible, to pass on this information directly (in a portable format) to another data controller when the processing is based on consent or contract.
- The right to request a restriction on further data processing, in case there is a dispute in relation to the accuracy or processing of your personal data.
- The right to object to the processing of personal data, in case data processing has been based on legitimate interest and/or direct marketing.
Any query about your privacy rights should be sent to email@example.com
This information is used to make websites work more efficiently, as well as to provide business and marketing information to the owners of the site, and to gather such personal data as browser type and operating system, referring page, path through site, domain of ISP, etc. for the purposes of understanding how visitors use a website. Cookies and similar technologies help us tailor our website to your personal needs, as well as to detect and prevent security threats and abuse. If used alone, cookies do not personally identify you.
Tracking: To offer a better customer experience to the people visiting our website, Nortelco uses marketing tools. They allow us to analyze aggregated data, such as visitors’ scrolling patterns or clicks, in order to determine which pages result in the best actions. However, Nortelco does not use your personally identifiable information by employing any of these marketing tools. We use Google Analytics as the third-party service provider.
You can find more information on how to administer cookies in your browser here: http://www.aboutcookies.org.uk/managing-cookies
Do we share your data with anyone?
We do not share, sell, rent or trade your information with any third parties without your consent, except from what is described below:
Third-party service or product providers working on our behalf or that we work in association with: We may pass your information on to our distributors, agents, sub-contractors and other associated organizations with the purpose of them providing products and services to you on our behalf.
If required by law: We will disclose your personal information if required by law or if we, as a company, reasonably believe that disclosure is necessary to protect our company’s rights and/or to comply with a judicial proceeding, court order or legal process. However, we will do what we can to ensure that your privacy rights continue to be protected.
Use of sub-contractors
We may use sub-contractors to process personal data on our behalf, we are responsible for making sure they commit themselves to adhere to this privacy statement and applicable data protection legislation.
If the sub-contractor processes personal data outside the EU/EEA area, such processing must be in accordance with the EU Privacy Shield Framework, EU Standard Contractual Clauses for transfer to third countries, or another specifically stated lawful basis for the transfer of personal data to a third country.
Changes to this Privacy Statement
Nortelco reserves the right to amend this privacy statement at any time. The applicable version will always be found on our websites. We encourage you to check this privacy statement occasionally to ensure that you are happy with any changes.
If we make changes that significantly alter our privacy practices, we will notify you by email or post a notice on our websites prior to the change taking effect.
Your right to complain with a supervisory authority
If you are unhappy with the way in which your personal data has been processed, you may, in the first instance, contact firstname.lastname@example.org
If you remain dissatisfied, then you have the right to apply directly to your national supervisory authority for a decision. The supervisory authorities can be contacted at:
Norway: Datatilsynet, www.datatilsynet.no
Sweden: Datainspektionen, www.datainspektionen.se
Denmark: Datatilsynet, www.datatilsynet.dk